Additional details about the new macro recorder and formatting options in Google Sheets

What's New in G Suite June 2018. In our previous post, we provided an overview of some of the ways we're improving Google Sheets for Business. This included several announcements of new features. This post will provide some more specific features and deployment information that may be helpful for G Suite administrators.

Record macros in Sheets
To help your team save time on repetitive tasks, you can record macros in Sheets. When you record a macro, it's saved as an app script that you can run in the cloud whenever you need to perform the task. You can also edit the script to change it or import existing app scripts as new macros. See the previous post for more information or the Help Center for specific instructions.

Grouping rows and columns in a spreadsheet
There's a new option to group rows or columns in Sheets. This makes it easier to collapse or expand multiple rows and columns at once to customize your view. See the Help Center for more information on managing rows, columns, and cells.

Add checkboxes to a list in Sheets
You can convert a list of items into a checklist with the new checkbox feature. See the Help Center to learn how to add and use checkboxes.

Improved date-based pivot tables
We're making it easier to work with dates in pivot tables by adding an option to create groupings by date and time, including hour, day, month, quarter, year, and more. See the Help Center for information on adding and using pivot tables.

Better spreadsheet printing
We're adding new features to make printing spreadsheets easier. Specifically, you can specify custom paper sizes and set custom page breaks. This makes it easier to get the right content from a spreadsheet onto a printed page. See the Help Center for more information on printing from Google Sheets.

New in Google Slides: linking in Docs, guides and rules, and improved comments

Today we're introducing several features in Google Slides on the web that will make creating, collaborating on, and sharing presentations easier. Read on to learn more.

Insert slides from Google Slides into Google Docs

You can now insert a slide from a Google Slides presentation directly into Google Docs. If you wish, you can link that slide in Docs to its source presentation in Slides and sync any changes with a single click, similar to how you can insert and link charts from Google Sheets. This should save you from doing duplicate work and ensure your document content is always up to date.

Use our Help Center to learn how to insert and link slides in Docs.

Design your slides with precision using new guides and rulers

You can now add guide lines for consistent placement and alignment throughout a presentation. These guides will appear on every slide in a presentation, and text and objects will snap to a guide to ensure they are aligned.

We've also created a new visual ruler, giving you granular control over the alignment of text, lists, objects, and guides. The indent markers on the ruler can help you control the alignment of text or bullet points within objects.

Use our Help Center to learn how to use guides and rulers in Slides.

Comments on the text within individual objects

You can now comment on specific text within an object, such as a text box, on a slide. Previously, you could only comment on the entire object or the entire slide. We hope this added control over what you're commenting on will make it easier for you to collaborate on presentations.

For more information on working in Slides, visit the Help Center.

All G Suite customers can now create Hangouts Meet meetings using dial-in phone numbers.

Hangouts Meet makes it easy to connect with your team from anywhere with easy-to-join video calls. This includes when you're away from your computer, such as when you're traveling or don't have a data connection, and you need to call in to your meetings while on the go.

Now, all meetings created in Google Calendar by G Suite users will have a US dial-in phone number that anyone can use to join the meeting, including non-G Suite users.

Meetings created by G Suite Enterprise users will now also have international dial-in phone numbers available. Dial-up phone number access was previously only available for meetings set up by G Suite Enterprise users. Note that administrators can disable the dial-up feature in the Admin Console.

Gain more control over chart data labels in Google Sheets

We're adding new features to help the charts you create in Google Sheets better represent the data they contain. These features include showing total data labels for stacked charts and controlling where data labels are placed.

Display totals in stacked charts
You can now add total data labels to stacked charts, which show the sum of all the content in a dataset.

Choose the alignment of your data labels
You can also choose where the data labels will appear in the charts. The options available vary depending on the type of chart you are using.

For column and bar charts, the data label placement options are:

• Cars – Sheets will try to choose the best location
• Centro – In the middle of the column
• Inner end : at the end of the column
• Inner base : at the base of the column
• Outermost – Past the end of the column

For line, point, and area charts, the placement options are:

• Cars – Sheets will try to choose the best location
• Centro : in the middle of the plot point
• Left – to the left of the plot point
• Right – to the right of the plot point
• Above , above the plot point
• Down – below the plot point

Coming soon, May 7, 2018: A more secure login flow in Chrome

If your organization uses SAML to sign users into G Suite services*, those users will soon see an additional step in the process when using Chrome as their web browser. Starting May 7, 2018, after signing in to a SAML provider's website, they will be taken to a new screen at accounts.google.com to confirm their identity. This screen will provide an extra layer of security and help prevent users from unknowingly signing in to an account created and controlled by an attacker.

To minimize user interruptions, this feature will only be displayed once per account per device We're working on ways to make the feature even more context-aware in the future, which means users should see the screen less and less over time.

Protection against phishing attacks
This new screen is designed to prevent potential attackers from tricking a user (for example, through a phishing campaign) into clicking a link that will instantly and silently sign them into a Google account controlled by the attacker. Currently, this can be done using SAML single sign-on (SSO), as it doesn't require user interaction to complete a login. To protect Chrome users, we've added this extra layer of security.

Creating a consistent identity
This new security feature is part of a larger project to create a consistent identity across Google web services (like Gmail) and native Chrome browser services (like Chrome Sync). This consistency will make it easier for users accessing G Suite to take advantage of native Chrome browser features, but it requires additional protection during authentication. This new screen adds that protection and reduces the likelihood of attackers abusing SAML SSO to sign users into malicious accounts.

Disable the new screen
If you want to disable the new screen for your organization, you can use the X-GoogApps-AllowedDomains HTTP header to identify specific domains whose users can access Google services. Users on those domains They won't.Please see this additional screen, as we assume your users trust these accounts. This header can be configured in Chrome via the AllowedDomainsForApps group policy.

This will not affect people who sign in to G Suite services directly or who use G Suite or Cloud Identity as their identity provider. The screen is also not displayed on Chrome OS devices.

Consult the site owner and request editing access on new Google sites.

To control the flow of information within their organizations, G Suite administrators often need greater visibility into new Google Sites created by their users. For example, they might notice outdated information on a site and need to contact the owner to ensure it's up to date. Or they might see duplicate content across two sites and need to resolve the redundancies with the site owners. To help administrators do this, we've added a feature to new Google Sites that makes it easier for an administrator to get additional information about individual sites.

View a site owner and request editing access 

When browsing a site on your domain, administrators with the appropriate permissions will see a "Site Details" button in the site footer. When they click on this footer, they will see:

• The email address of the site owner
• The date the site was last published
• An option to “Request editing access”

Required administrator permissions 

Super administrators and any other administrator with the "View details of new Google sites" privilege will be able to see the site details link in a site's footer.

Please note that this feature does not automatically grant G Suite administrators the ability to edit Google Sites. They will still need to contact the site owner and request permission to edit directly.

Automatically provide users with six additional applications

When auto-provisioning is enabled for a compatible third-party application, any user created, modified, or deleted in G Suite is automatically added, edited, or deleted in the third-party application. This feature is very popular with administrators because it eliminates the overhead of managing users across multiple third-party SaaS applications.

We've received continued positive feedback from administrators, so we're adding automatic provisioning support for six new applications:

• DeskPro
• Federated Directory
• Front application
• ScreenSteps
• A Thousand Eyes
• Trello

Customers subscribed to G Suite Education, G Suite Business, and G Suite Enterprise editions can enable user auto-provisioning for all supported applications. G Suite Basic, G Suite Government, and G Suite Nonprofit customers can configure auto-provisioning for up to three applications from the supported list. For more information on setting up auto-provisioning, see the Help Center.

Google Mobile Management now supports managed configurations for Android apps

Some enterprise-grade apps include built-in settings called “managed configurations” that IT administrators can configure remotely. For example, many VPN apps offer automatic setup, meaning users don’t have to go through lengthy and confusing steps to start using a VPN. These managed configurations save administrators valuable time and allow them to easily implement configuration fixes that would otherwise be complex. With this release, we’re enabling the configuration of managed configurations for Android apps using the advanced mobile device management of Google Mobile Device Management.

To configure settings managed by organizational unit (OU) or group, visit Device management > Application management > Manage applications for Android devices > Whitelisted Android applications.In the Administration Console, select "Application Distribution and Configuration" for the application you want to configure. For step-by-step instructions, visit the Help Center.

To check if an app supports managed settings, visit the Google Play managed store and click on the app you're interested in. If the app supports managed settings, it will be indicated below the "Approve" or "Buy" buttons.

We hope this makes it easier for G Suite administrators to deploy the Android apps their users need most, with the built-in configuration that works best for their organization.

Drive File Stream launching to all G Suite customers

Released to early adopters in March, Drive File Stream is a new desktop application that lets you quickly access all your Google Drive files on demand, directly from your computer, meaning it uses almost no hard drive space and you spend less time waiting for files to sync.

Starting today, you'll see the settings in the Drive File Stream Admin Console (located in Apps > G Suite > Drive & Docs > Data Access). Note: These settings will not take effect for your users until Tuesday, September 26, when Drive File Stream is generally available.

Starting today, Drive File Stream will be enabled for all customers, but we'll only display download links in the Drive interface if it's currently showing them for Backup & Sync / Google Drive for Mac / PC. For more information on how to enable or disable Drive File Stream for your domain, please see the Help Center.

With this release, Google Drive for Mac/PC is officially deprecated. It will no longer be supported after December 11, 2017, and will be completely shut down on May 12, 2018. We recommend using Drive File Stream. As an alternative or in addition to installing Drive File Stream, you can upgrade to the new version of Drive for Mac/PC, called Backup and Sync.

Some important things to keep in mind:

• In October, Drive for Mac/PC users may start seeing messages in the product notifying them that Drive for Mac/PC is being discontinued.
• If a user runs Drive File Stream and Backup and Sync on the same machine, they will be prompted to stop syncing My Drive with Backup and Sync to save disk space.
• Team Drive editors will not be able to edit their Team Drive files when they are opened in Drive File Stream; they will only be able to view them. To edit these files, they will need to open them in Drive on the web.

Consult the Help Center for more information about Drive File Stream, including:

• A side-by-side comparison of features with Backup and Sync.
• Instructions for activating Drive File Stream and deploying it in your organization.
• Examples of emails you can send to your users with more information.
• Frequent questions.

Say goodbye to time-consuming file syncing and any worries about disk space. With Drive File Stream, all your files are always ready for you and your colleagues.

Additional important information regarding the closure of the legacy Google Drive desktop sync client on May 12

As previously announced, the legacy Drive desktop sync client for Mac and PC, a feature officially known as “Google Drive for Mac/PC,” will begin shutting down on May 12, 2018. After May 12, the sync client may no longer work for your organization.

Here are some important things you should know:

1. If you haven't already, upgrade to a newer sync solution. 

This shutdown is happening because we have better sync solutions available for Drive users. G Suite organizations still using Drive for Mac/PC should transition to Drive File Stream. For non-G Suite users, we recommend Backup and Sync. For more information on choosing the right sync solution for your users, see this Help Center guide.

2. The decrease will be gradual. 

We'll begin the shutdown process on May 12, but it will be gradual and may take several weeks to affect all organizations. However, after May 12, file updates may prevent synchronization between users' computers and Drive, so we recommend updating by that date.

3. Once the client closes for you, the Google Drive folder will stop syncing. 

When the legacy Google Drive desktop sync client is closed, it will stop syncing the Google Drive folder with Google Drive. The local Drive folder (containing users' files) will not be deleted from the machine, but changes made within this folder will no longer be synced with Drive. We do not recommend editing files within this folder after May 12, as this could cause users to lose their edited files (without realizing that this folder is no longer syncing with Drive). To avoid confusion, you may want to delete the legacy Google Drive folder. By default, this folder is located at:

• Windows : “C: Users % USER% Google Drive”
• MacOS : “/Users / $USER / Google Drive”

Be careful when deleting this folder, as it may contain content that has not yet been saved or synced.
Additionally, after the legacy desktop client closes for you, the application will display this dialog box when it starts:

4. After May 12, Drive File Stream will display a dialog box and rename the previous Google Drive folder to clarify that the previous folder is not being synced. 

If a user logs into Drive File Stream and detects that the previous Google Drive folder (from the same account) is still present on the machine, "(No sync)" will be appended to the previous Google Drive folder and the following dialog will be displayed:

If you do not want your users to see this dialog box, you can delete the above folder from Google Drive before May 12.

After May 12, if you choose to automate the deletion of “~/Google Drive/”, you must also delete “~/Google Drive (Not Syncing)/”. Note that for users using Drive File Stream in another language, this folder name will be localized.

It's important to note that while renaming this folder is intended to discourage users from editing files within the old Google Drive folder, it doesn't prevent users from making changes there. We strongly recommend that administrators educate their end users to use Drive File Stream, and not the old Google Drive folder.

Work offline in the new Gmail

We guarantee you'll want to work on the go, but we can't guarantee you'll have Wi-Fi. Fortunately, the new Gmail's built-in offline capabilities make it possible to work uninterrupted, even without an internet connection. Starting now, people using the new Gmail in a Chrome browser (v61 or higher) can search, compose, delete, and archive up to 90 days of messages, even when they're offline.

Enable offline Gmail for your domain

To begin, enable offline Gmail for your domain in the Admin Console (the feature is disabled by default).

If you want to remove offline content for your users when they sign out of their Google accounts, check the box labeled "Remove offline content." Offline data deletion when signing out of your Google account This will prevent your users from keeping content on their local devices when they log out.

Activate offline Gmail for your account

Once you've enabled offline Gmail for your domain, people using the new Gmail can turn it on from the Offline tab in their settings (the feature is disabled by default).

They can also choose whether to keep the data offline on their computers or delete it when they log off.

Uninstall the Gmail offline Chrome app

We previously announced that we're moving Chrome apps, like Gmail Offline, to the web. The Gmail Offline app for Chrome will stop working in the future, so we recommend that users uninstall it and start using the native offline feature as soon as possible.

Enable the new Gmail

These new native offline capabilities are only available to customers participating in Gmail's new Early Adopter Program (EAP). To enable EAP and enable the new Gmail for your domain, follow the instructions in the Help Center.

Join Hangouts Meet from four additional markets

In October 2017, we announced the rollout of international phone numbers for Hangouts Meet across G Suite Enterprise domains. This option helps your team stay connected, wherever they are. We've added this functionality to four more countries (with more to come!):

• Colombia (CO)
• Croatia (HR)
• Lithuania (LT) 
• Portugal (PT)

Define rules for handling Gmail messages confidentially

In April, we introduced the new Gmail, which includes a feature called Confidential Mode. This helps you protect sensitive content in your emails by setting expiration dates or revoking access to previously sent messages. This feature is now rolling out to Gmail users only. As previously announced, it will be released to G Suite users at a later date. As a G Suite administrator, you can define rules for handling Confidential Mode messages sent by consumer users to G Suite users in your domain.

Create a compliance rule to block incoming messages and more

For detailed instructions on how to set up content compliance rules for your domain, see this Help Center article. Gmail's confidential mode will be displayed as an attribute in "Metadata Matching."

Stay tuned to the G Suite Updates blog for more information when Confidential Mode rolls out to G Suite users.

Export all your G Suite data in one step

We hope this AI-powered feature helps you stay on top of your email and prioritize your work.

Twelve third-party applications added to the G Suite pre-integrated SAML application catalog

With Single Sign-On (SSO), users can access all their enterprise cloud applications, including the Admin Console for administrators, after signing in just once. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and many applications with built-in SSO support are already available in our third-party app catalog.

Building on other recent releases (February 27, March 12, March 29), we are adding SAML integration for 12 additional applications:

• African black Duck
• brightcove
• Chartio
• Duo
• Hootsuite
• Jenkins
• Push
• Mango Applications
• The total sum
• TextMagic
• Veracode
• Zinc

Note that, in addition to the pre-built SAML apps, G Suite also supports the installation of "Custom SAML Apps," meaning administrators can install any third-party application that supports SAML. The advantage of a pre-built app is that installation is much easier. You can learn more about installing custom SAML apps in this Help Center article.

Making admin quarantine easier, faster, and safer

Admin Quarantine helps your organization prevent spam, minimize data loss, and protect sensitive information. G Suite administrators can set up and manage quarantine policies to divert potentially harmful emails before they are sent or delivered. They can then review those emails and take appropriate action to protect their organization and data.

In response to your feedback, we're making it easier to see why emails have been quarantined directly in the Admin Quarantine interface. This information will make it faster to review emails and easier to identify the correct action. Administrators will be able to see:

• The specific rule that was triggered to cause the email to enter Admin Quarantine
• The matching content (where applicable).

White brushes and Bluetooth conferencing with the latest version of Jamboard

As we continue to add new features to the overall Jamboard experience, the latest version of Jamboard helps people convey their message more clearly and effectively.

White brushes

Users can now draw brush strokes, use handwriting/shape recognition and auto-description tools in a new white color.

Compatibility with Bluetooth conferencing devices

Users can now connect and use Bluetooth conferencing devices (combined speakers and microphones) with Jamboard. A complete list of compatible devices can be found in the Help Center.

Admin preview for the Google Sites auto-conversion tool

We're introducing a tool that simplifies and speeds up the migration of a site created in classic sites to the new Google Sites interface. It will be available to administrators starting May 22nd and will begin rolling out to eligible site owners on June 19th.

The new Google Sites makes it easy for anyone to create functional and attractive websites. However, our users told us that manually migrating their previously created classic sites to the new site format was time-consuming. That's why we developed this simple site conversion tool.

Owners of classic sites can use the tool to automatically create a draft of their site in the new Google Sites. This new draft site will have the updated look and feel of the new sites and will contain the content from the classic site. Starting the process won't affect the original site, so owners can review and edit the draft in the new Google Sites interface. When the new site is ready to go live, it can be published to the classic site's URL (to replace the original site and automatically redirect viewers) or published to a new URL.

The tool will currently work on some sites, but not all. To see if the tool will work on a site, the site owner should open the classic site at sites.google.com and search:

• A banner at the top that says “New: Convert to new sites” or
• A link in the left sidebar in Settings > Manage site > Convert to new sites .

If the banner and link are not available, the site is not yet eligible for conversion with the tool. This can be due to several reasons, but it is usually because the site uses some features that the conversion tool does not yet support. We are working to make the tool work on more sites. When the site becomes eligible, the banner and link described above will appear.

The tool's admin preview will be rolled out to all domains within seven days. Use our Help Center to learn more about converting a classic site to a new site and what to expect when you convert a site.

Note: If new sites are disabled for a domain, users will not see the banner and will not have access to the tool.

This admin preview period can help you evaluate how you want to use the new Google sites in your organization and support your change management efforts with your users.

Apply a password policy to Android work profiles using Google Mobile Management

G Suite administrators can use Google Mobile Management to provide their users with secure access to work applications and data on their mobile devices. One way administrators ensure this security is by requiring that managed devices be protected with a password, and that this password meet certain requirements (for example, number of characters, password strength, etc.).

Many employees use their phones for both personal and work purposes, so it's possible to separate the two on most Android devices by setting up work profiles. With this release, administrators will be able to enforce a password policy. only to The applications within these work profiles protect corporate data while leaving users free to protect their personal applications as they see fit.

How it works
In the administration console (in Device Management > Password Settings An administrator can require users to set a password on any managed device and specify certain requirements for that password. This password policy will apply to all managed devices in that administrator's domain.

If an administrator wants to apply that password policy only to job profiles You can navigate to Device management > Android settings > Work profile In the Administration Console, check the box next to “Apply password settings only to the Work Profile.” This sets the password policy for work profiles. required on devices with Android 7.0 or higher. On all other domain-managed devices, the password policy will apply to the entire device .

Expanding Braille support in Google Sheets

As part of our ongoing effort to make our products more accessible, we are expanding support for Sheets on Windows computers through the latest versions of the JAWS and NVDA screen readers.

Earlier this year, we launched Braille support in Google Sheets, and we recently announced expanded support for Windows PCs. Users with a Braille display will be able to read and edit cell content, as well as navigate between cells in a sheet. This extended Braille support will be rolled out to all users over the next two weeks. With these updates, Braille support in Sheets will be available on the following platforms:

Operating System 
On Chrome OS, you can use ChromeVox with Chrome.

Windows 
On Windows, you can use JAWS or NVDA with Chrome, Firefox, or Internet Explorer. Upgrade to a recent version of JAWS 2018 (2018.1803.24 or later) or NVDA (NVDA 2018.1 or later).

Mac 
On Mac, you can use VoiceOver with Safari or Chrome, on Mac OS X Yosemite.

Note: This will only work with the latest versions of these browsers and screen readers. To use the feature, make sure your screen reader software is up to date.

For more details about Braille support in Spreadsheets, including detailed software requirements, see our Help Center article on how to use a Braille display to read and enter text.

Google Drive user interface updates

We're making some updates to the look and feel of Google Drive on the web. There are no changes to functionality, but some icons and buttons have been moved, and there are a variety of visual tweaks that align with Google's latest Material Design principles. We created this new interface to provide a responsive and efficient experience for Drive users and to feel cohesive with other G Suite products, such as the recently redesigned Gmail.

Specific changes include:

• The logo in the top left has been changed to the Google Drive logo.
• If you have added a custom company logo, it is now located in the top right corner.
• The Settings icon has been moved in line with the search bar.
• The Help Center icon has been moved in line with the search bar.
• The background of the page is now white, not gray.
• The “New” button has been updated.
• The font used for the headings has been changed.

Hangouts Meet home screen and screensaver updates on room displays

When joining a meeting, having the right context is important. That's why we've added some new features to the Hangouts Meet TV screen, such as a more informative home screen, screensaver, and custom wallpapers, to quickly orient users.

Home screen interface
Just like when you use the remote, the room's agenda will now be displayed on the room's screen, even when a Hangouts Meet touchscreen is connected. This confirms which meeting users are joining, as well as providing previews of what's coming up in that room. We've also moved some features, such as the clock and the Meet logo, to the top of the screen for all TV displays in the room.

Screensaver and wallpaper
With this release, we're also adding a new Meet screensaver. When your Chromebox, Chromebase for Meetings, or Hangouts Meet hardware device remains inactive for an extended period, we'll display a screensaver featuring the Meet logo.

Finally, in Hangouts Meet, you can now display custom wallpapers on room TV screens instead of the default Meet images. After uploading the images in the Admin Console for the appropriate organizational unit (OU), these wallpapers will be displayed on Chromebox or Chromebase for Meetings devices or Hangouts Meet hardware, regardless of whether the devices are using Hangouts Classic or Hangouts Meet.

Changes to embedded content on classic Google sites

We're updating how HTML boxes work on classic sites. This will improve performance and security, but it may also change the appearance of some embedded elements. Site editors may want to make some simple adjustments to make embedded elements appear the way they want. Please note that this only affects sites managed on classic sites. Sites managed on new sites are not affected.

Updated HTML boxes may change the visual appearance 

When boxes are updated, you may notice some visual changes to the embedded element. These visual changes could include:

• Improved appearance of rich embedded content (e.g., Twitter images, buttons, and more).
• Different display size of the integrated element.
• Different style of the integrated element.

Due to these changes, site editors may want to verify that embedded content still appears as intended. If necessary, site editors can:

• Adjust the height and width. Use the manual controls (shown below) to better fit the box to the embedded content.
• Adjust the formatting. You may want to adjust the embedded HTML code to match your page's style. If you obtained the code from a third party, check for formatting options.

If an editor wants to revert to the original appearance of the legacy element, they can select the "Use legacy HTML embed" option. The embedded element will appear as before until the automatic update on June 30 (see below).

Two stages for the upgrade 

There will be two stages to these changes:

• Step 1: Starting immediately, we will update HTML boxes when an editor opens an HTML box on a classic site.
• Stage 2: On June 30, we will automatically update all remaining legacy HTML boxes.

Copy a site to the new Google sites

We're enabling the copying of a site created in the new Google Sites. Sometimes you want to work on a new site, but you don't want to start from scratch. By copying an existing site, you can save time by reducing duplicate work and avoiding manually copying existing sites.

You may want to copy a site to:

• Back up your work by keeping a previous version of a site
• Create a basic site 'template' that you can use to create new sites
• Iterate on previous sites

To make a copy, open the site in the new Google Sites, click on the More menu > Duplicate site .

Calendar Interop now uses a restricted set of IP addresses

We created Calendar Interop to enable user availability lookups between Google Calendar and Microsoft Exchange. Last summer, we introduced a wide range of product enhancements, including simplified setup and troubleshooting, real-time updates, and support for both web and mobile devices. To help our customers improve the security of their coexistence setups, Calendar Interop will now use a restricted set of known IP addresses to communicate with Exchange servers.

By restricting Calendar Interoperability to this set of known IP addresses, G Suite customers can now block all incoming traffic (for example, by setting up a firewall) on their on-premises Exchange servers, except for requests originating from Calendar Interoperability.

Migrating all G Suite domains from classic Hangouts to Hangouts Meet

In March 2017, we announced Hangouts Meet, the next generation of business video conferencing. Following continued positive feedback from our customers who started using Meet on May 29, we'll be enabling Hangouts Meet for all G Suite domains that are automatically upgraded to Google's Recommended Program. This means that all newly created Google Calendar events will include the Meet video meeting details. Previously created meetings will not be affected by this change.

In March 2017, we announced Hangouts Meet, the next generation of business video conferencing. Following continued positive feedback from our customers who started using Meet on May 29, we'll be enabling Hangouts Meet for all G Suite domains that are automatically upgraded to Google's Recommended Program. This means that all newly created Google Calendar events will include the Meet video meeting details. Previously created meetings will not be affected by this change.

You can expect these changes to take effect over the next month. If at any point you decide you want your users to schedule new meetings with classic Hangouts instead of Meet during this transition period, you can do so in the Admin Console at Apps > G Suite > Google Hangouts > Meeting settings and deselect “New meeting experience”.

Furthermore, to ensure your domain has a smooth transition to Meet, we've added Meet support for Firefox (starting with version 60). Unlike classic Hangouts, Meet uses native WebRTC protocols, so no downloads or plugins are required when using Meet in Firefox.

For more information about these changes, review the transition plan details and the differences between classic Hangouts and Meet video calls in the Help Center. You can also consult our Meet deployment guide for materials on communicating these changes to your users.

Integrated protections and controls for Team Drives

In March, we announced several new features to help G Suite customers stay secure. These include new controls to help users protect highly sensitive content in Team Drives. These controls are now rolling out to all G Suite Business, Enterprise, Education, and Nonprofit domains.

Admin controls will begin rolling out to all domains today. End-user controls are starting to roll out to Rapid Release domains within one week and to Scheduled Release domains within three weeks. Initially, the feature is only available for Google Drive on the web (drive.google.com). See below for more details.

User settings to protect computer drive files 

With this feature, users can modify the settings of any computer drive to specify whether files on that computer drive can be:

• Shared with users who are not in your domain.
• Shared with users who are not members of the team unit.
• Downloaded, copied, or printed by commentators and viewers.

* To modify these settings, users must (1) be in the same domain as the computer unit and (2) have full access to the computer unit. 

Administrator-controlled default configuration for new computer units in an organization 

To protect sensitive information in their organizations, G Suite administrators can prescribe default settings for newly created team units in their domains or individual organizational units. None of these protections will be enabled by default. The default values ​​can be set to:

• Prevent full access members from modifying the team unit settings.
• Prevent users in your organization from creating new team units.
• Prevent people outside your domain from accessing files on the computer drive.
• Prevent non-members from accessing files on the team drive.
• Prevent commentators and viewers from downloading, copying, and printing files on Team Drive.

Please note that, unless otherwise stated check the opción Prevent full access members from modifying the Team Unit settings Members with full access can change the settings of a Team Unit (from the default values) once it has been created.

For more information on how to select these default settings in the Administration Console, visit the Help Center.

Additional information about protection settings 

• G Suite administrators can modify the settings of any individual computer drive in their domain. For instructions, visit the Help Center.
• If the Team Drive protections are more restrictive than the previously applied document-level protections, the Team Drive protections will take precedence. This means that some users may lose access to documents when Team Drive settings are implemented.
• If a document with more restrictive protections is placed on a piece of equipment with less restrictive protections, the document's original protections will still apply. Furthermore, document-level restrictions will always remain in place unless specifically changed or removed from that document.
•  A document will only have the protections applied to the computer drive while it is on the computer drive. If it is moved to a different location, none of the computer drive protections will move with it. However, any protections in place before it was on a computer drive will still apply.
• Consult our help center for more details on how document and equipment unit protections are applied in specific scenarios.

To reduce unintentional data leaks, we recommend that G Suite administrators begin using these settings across their domains today. Initially, these controls are only available for Google Drive on the web (drive.google.com). For more information about Team Drives, visit the Help Center and Learning Center.

Include a message when changing meeting details in Google Calendar

There are many reasons why you might need to edit a meeting, and we're now making it easier to communicate those changes. In the future, when you edit or delete an existing meeting, you'll see a dialog box where you can enter a message for other meeting attendees.

After you send the message, other guests will see your message in the email they receive alerting them about the updated meeting details.

Making it even easier to join meetings with more third-party clients

In August 2017, we announced a feature that made it even easier to join a Google Calendar meeting using a CalDAV-based third-party calendar client. We've heard from you that this functionality is useful and that you'd like to see it expanded to more calendar clients. That's why now, when someone uses G Suite Sync for Microsoft Outlook, Google Sync, or a third-party Android client that relies on Calendar Provider to access an event in Google Calendar, we'll add automatically generated text to the event description. This text will include instructions on how to join the event via Meet or Hangouts.

With this release, people using Google Calendar clients that don't natively display meeting instructions (for example, Samsung S Planner) no longer need to go to Google Calendar on the web to join their meetings.

New ideas in the Google Docs activity panel

We're introducing new features to provide more information and help you collaborate across the activity board in Google Docs, Sheets, and Slides. This will help keep your data visible on the activity board:

• More actionable. Users can send emails to file collaborators.
• More useful. Users can see display patterns over time.

New Products G suite June 2018

Email collaborators via the activity dashboard 

With just a few clicks, users can choose recipients, customize, and send a follow-up email with the link to the file. Users can:

• Select who to email. There are shortcuts for collaborators who have or haven't viewed the file, or you can manually select recipients using checkboxes (see image below, for example).
• Personalize an email. Users can write a message to chosen recipients.
• Send the email

View the display patterns over time. 

A popular request from our users is for more information about data visualization patterns in the archives. So we're adding a chart that shows how many viewers have visited the archive over time. You can adjust the date range and hover over specific data points for more details.